Facility Use

(Last Update: 3/17/23)

Online Facility Use Reservations* - CLICK HERE
 
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PLEASE ALLOW FOR A MINIMUM OF 2 WEEKS TO REVIEW AND APPROVE YOUR REQUEST ONCE ALL INFORMATION HAS BEEN SUBMITTED

 

The recreational fields and facilities of the town of Mendon are open to the public for general use.

Anyone wishing to reserve a particular location must apply for a permit through the Parks Department.  Once issued a permit these groups will have priority access to that location. 

Any organized group, team, or event, looking to use the fields must apply for a Field Use Permit through the Parks Dept.  

 

DO I NEED A FACILITY USE PERMIT??

General Use:
Friends or Family use of playground, courts, fields batting cages, picnics, etc.
NO
Birthday Party at Pavilion or Park
(No Fee, Permit recommended to reserve location)
YES
Any Use for more than 6 hours
YES
Any Organized Teams, Leagues or Events
(including Non-Profits)
YES
Any Scheduled and/or Advertised Events
YES
ALL Commercial/For-Profit Use
(ex: Camps, Lessons, Programs, etc)
YES
ALL USE of the following facilities:
Mendon Town Beach, Founders Park, Concession Stands, Utilities
YES
Approval Authority:

Director of Parks & Recreation

Parks Commission

Pavilion Use and general use requests during regular daytime hours

 

 

 

*Please allow 1-2 weeks for approval

 

League Seasonal Use

Capital Improvement Waivers

Any event with Alcohol

Any event taking place after dark

Use of concession stands

Mediation of conflicting schedule requests

 

*Please allow at least 30 days for approval

 

 

Online Facility Use Reservations* - CLICK HERE

*If you are unable to use the online registration system, please contact us for assistance at parkcomm@mendonma.gov.

 

Fields and Facilities: (follow links for pictures)

Memorial Park (25 Millville St. / 45 Taft Ave)

Pavillion

Byrne Basketball Court (with lights)

Tennis Courts (with lights)

Grady T-Ball Field

Pezzella Little League Field

Lowell Softball Field

Wagner T-Ball Field

Veterans Park (29 Millville St.)

Tetreault Babe Ruth Baseball Field

Grant Little League Field

Grover Soccer Field (8 Colonial Dr.) (full size soccer field)

Clough School Field (10 North Ave.) (U10 sized multi-use field)

Founder's Park (Rt-16/North Ave Intersection) (Historical Town Common)

 

Other Private Town Fields and Facilities: (not affiliated with Mendon Parks)

Mendon Upton Regional Schools (Clough Building and Miscoe Hill - CLICK HERE

NEFC Turf Fields located at 33 Cape Rd. - CLICK HERE

Hood Field (Behind Hood Plaza on Rt 16 in Mendon - Please email the Parks Dept and we will send you the contact info for Imperial Cars Property Management CLICK HERE

Classifications and Rates:

Priority use will be given according to the Groups listed below:

All league applications must be submitted by the following deadlines to qualify for priority use in accordance with the group catagories below

Spring (March-June) – Jan 30th

Summer (June-Aug.) – April 30th

Fall (Aug.-Nov.) – June 30th

Winter (Dec.-March) – Oct. 30th

Requests received after these deadlines will be considered on a first come first serve basis.

 

Non-Profit
For-Profit
Group 1
Non-Profit Groups / Public Events with Mendon resident affiliation
  • Non-Profit groups comprised of at least 75% Mendon or Upton Residents.
  • Mendon Upton Regional School District Use
  • Town of Mendon Municipal Use
  • Events and Activities are open to the public or for public benefit (fundraisers)
 
 
Group 3
For-Profit Groups / Private Events with Mendon resident affiliation
  • For-Profit groups comprised of at least 75% Mendon or Upton Residents.
  • This group includes all businesses, camps, clinics, enrichment programs, and all others utilizing the field for personal or commercial benefit.
  • Events and Activities not open to the public or not for public benefit
Group 2
All Other Non-Profit Groups / Public Events
  • Any other Non-Profit groups or organizations with 501 (c) (3) designations.
  • Blackstone Valley Tech Use
  • Events and Activities are open to the public or for public benefit (fundraisers)
 
 
 
Group 4
All Other For-Profit Groups / Private Events
  • This group includes all other businesses, camps, clinics, enrichment programs, and all others utilizing the field for personal or commercial benefit.
  • Events and Activities not open to the public or not for public benefit
*Group 1 and 2 uses must be open to the public or for public benefit.  Non-Profit groups requesting use of the fields for private/closed events will fall under the Group 3 and 4 rates.
 
 
General Use of Fields and Facilities:

Applies to fields at the following facilities:

Memorial Park, Veteran’s Park, Grover Field, Clough Field, Founder’s Park
Group 1
Group 2
Group 3
Group 4
$1
per hour per field
$2
per hour per field
$5
per hour per field
$10
per hour per field
$25 Minimum
$50 Minimum
$75 Minimum
$100 Minimum
Hourly rates will be determined and billed based on the requested times.

Each named field shall be counted separately (Lowell Softball and Wagner T-Ball are 2 fields) 

 

Any changes must be submitted in writing at least 1 week prior to the event start and BEFORE payment. 
 
All Use Fees, once paid, are FINAL and there are NO REFUNDS!
 

*Use fees may be waived or adjusted at the discretion of the Parks Dept.  

You will receive an emailed confirmation and invoice when your application is approved.

A 50% non-refundable deposit may be requested to hold the space. 

Facility Use fees must be PAID IN FULL at least 1 week prior to your first reserved date to ensure your reservation is held.

Other Uses & Fees
(Town Beach, Special Requests)
Fee to be determined by the Parks Dept.
 

Town Beach, Special Requests - Fee to be determined by the Parks Dept.

 

Requests for additional services, mowing, clean-up, on-call staffing – Will be billed at $25/hour.

The Parks Commission reserves the right to require staff on-premises during the event and up to 2 hours before and afterwards. 

 

Events with Alcohol (requires permit from Select Board) – Additional $250 fee.

 

 

Capital Improvements Waiver:
Group 1 users are eligible for credit towards the Facility Use Fee in exchange for mutually agreed upon capital improvements to Parks Facilities. 
Credit will be given at a rate of 50¢ off the Facility Use Fee for every $1 invested in town fields/facilities by the requesting organization.

All work must be pre-approved by the Parks Commission when this permit is issued. 

 

Up to 75% of the total use feel will be waived through this program, a minimum fee of 25% will not be waived to cover base level costs (amended 5/4/22)

 

 
General Field Use Policies:
 

Liability Insurance

Liability insurance is required for ALL For-Profit and Non-Profit groups, organized teams, leagues, events, and any use for more than 25 total hours combined.

The Parks Commission will make the final determination as to insurance requirements. 

 

Any group requesting a waiver of the liability insurance requirement may be asked to provide signed waivers from ALL participants.

 

Any application for use requiring insurance must be accompanied by an insurance certificate.

 

Town of Mendon, Parks and Recreation, 20 Main St., Mendon MA 01756

must be listed as a certificate holder.

 

Facility Use Policies:

  • This permit allows an individual(s), league, team and their families and spectators to use these facilities. 
  • The User will only use the field for intended purposes and only during the agreed dates and times. 
  • Users are responsible for damage to fields and/or facilities inflicted by the individuals, leagues, families, and/or spectators. 
  • A representative may be requested to attend a Parks Commission meeting prior to approval.
  • The Parks Department reserves the right to alter this agreement due to weather or scheduling issues.
  • The Parks Department reserves the right to revoke the privileges of any users not adhering to the policies in this application and the confirmation letter. 

 

Wet Field Policy:

If any fields are to be closed, the Parks Department will post a "Field Closed" sign on that field.  A good faith effort will be made to contact the person/group using the field by email.  It will be the User/Group Field Coordinator's responsibility to check the fields for posting and notify the appropriate people in a timely manner.  Any person's found using a posted field will be held responsible to pay for the damages.

 

In the event that the Field Closed sign has not yet been put up or in the event of inclement weather user groups/coaches are expected to make educated and responsible decisions regarding field conditions and playability, keeping in mind the current and future quality of turf for ALL users.

 

In general, if you see standing water, hear a “squishy” sound when walking on the turf, or have mud on the bottom of your shoes after walking on the turf, the field is too wet to allow play without damage to the field.

 

Any person(s) found using a wet field resulting in damages

 will be held responsible to pay for those damages.

 

Vehicles – No vehicle is to be driven onto any field without written permission. 

All vehicles must remain in marked parking areas.

 

Field Marking/Stakes/Etc. :

Groups must receive permission before applying any type of marker(s)/paint to the fields.  This includes anything that will not wash away in the rain.  One-time events should use temporary chalk lines.  Groups must check with the Parks Department before inserting any stakes into the ground. 

There are several buried water and electrical lines.   

 

Food Sales & Concession Stands:

Any group wishing to use the concession stands or sell food products is responsible for obtaining the necessary permits from the Board of Health.  The group is responsible for complying with all Federal, State, and Local regulations regarding the operation of a food establishment. 

No one may possess, consume, or sell any alcoholic beverage without the authorization of the

Parks Dept. and a liquor license from the Board of Selectmen.

 

Open Fires, Grills, etc:

Fires are NOT permitted on Parks property without written permission from the Parks Dept. and Fire Dept.  This includes “bonfires”, cooking fires, or any type of enclosed fire pit.  Grills, BBQ’s, or other cooking devices may be permitted with prior approval from the Parks Dept. 

 

Utilities:

Electricity, Water, and or Lights may be available upon request.  Additional fees may apply.

 

Restrooms & Trash Facilities

Restroom facilities are available at Memorial Park behind the playground and are open

from 8am-10pm, 4/1-11/1.  There are no public restrooms at any other fields.

 

All Trash must be bagged and removed after the conclusion of the event.  (Dumpster keys are available on request)

 

Access Policies (Keys and Combos)

Please list required access to any buildings or storage facilities below.  Codes will be provided in your confirmation letter.  Anyone requesting keys must complete a key control form. 

Please remember that there are several groups sharing the same spaces.  Be considerate of other’s equipment and storage.  Codes and Keys are NOT to be given out to unauthorized users. 

All locks and keys remain the property of the Mendon Parks Department.

No lock is to be changed, re-keyed, or key copied without the written consent of the Parks Dept.