Town Clerk

Overview/Responsibilities

The Office of the Town Clerk is the provider of information and quality services to the community and works cooperatively and in coordination with the varied departments and groups while performing a myriad of tasks to achieve established goals and comply with state and local statutes.

Duties include but are not limited to:

• Coordinating and administering federal, state, and town elections
• Conducting the annual census, preparing the street list of residents, furnishing the jury list to the Office of the Jury Commissioner
• Controlling the issuance of a variety of licenses and permits including marriage licenses, business certificates, and permits for raffles and bazaars
• Administering oath of office to all elected and appointed officials for all committees, commissions, and boards, and ensuring that all elected and appointed officials are informed, in writing, of the Open Meeting Laws and Conflict of Interest Laws
• Providing access to public records in compliance with the State Public Records Law and corresponding regulations.

Services Available in the Town Clerk’s Office

CERTIFIED COPIES

Certified copies of births, deaths and marriages on file in Mendon are obtained from the Town Clerk. Generally, birth records are available in the town where the birth took place and in the town where the parents lived at the time of the birth. Deaths that occur in Mendon and deaths of Mendon residents are recorded in Mendon. Call the Town Clerk to determine if a certain vital record is available in Mendon.

MARRIAGE CERTIFICATES

If you are getting married in Massachusetts, you may obtain a marriage certificate in any town clerk’s office in Massachusetts. Marriage intentions must be filed at least 3 days before the wedding, but not more than 60 days before. Call the Town Clerk for details.

 

BUSINESS CERTIFICATES

Business Certificates cost $40.00 and are good for (4) years.  Should the business address, name or the business is discontinued, you will need to notify the Town Clerk's office.  Your signature needs to be signed in the presence of a notary.  Notary services are available at the Town Hall.  Please call ahead to check on the availability of a notary.

INFORMATION

The Annual Town Report and maps of Mendon are available in the Town Clerk’s office for no charge. Copies of town by-laws & zoning by-laws are available for $10.00; subdivision rules & regulations cost $10.00 and are also available in the town clerk’s office.

The minutes of all town meetings (Annual & Special Town Meetings, not board /committee meetings) are kept in the Town Clerk’s office.

ZONING BOARD OF APPEALS

Application forms for variances, special permits and appeals of ZBA decisions are available in the Town Clerk’s office. Completed applications are submitted to the Town Clerk.

SUBDIVISION PLANS

Subdivision plans are filed in the Town Clerk’s office and are available for viewing.

FINES

Non-criminal fines imposed for violation of town by-laws are paid in the Town Clerk’s office. Parking fines are also payable in the Town Clerk’s office.

NOTARY SERVICES

The Town Clerk is a Notary Public and can notarize signatures. You must appear in person to have your signature notarized and bring a picture ID. Call ahead to be sure the Town Clerk will be in.